Along with our business and IT solutions systems, this website is designed to be used by our customers worldwide. It complies with the following national and EU legislation with regards to the data protection of our customers, partners and user privacy.
- Data Protection Act 1998 (DPA)
- Data Protection Bill 2017 (DPB)
- EU General Data Protection Regulations 2018 (GDPR)
2.Personal data that this website collects and why we collect it
This website collects and uses personal information for the following reasons:
2.1 Website Visitor Tracking
This website uses Google Analytics to track user interaction. We use this information to determine the number of people using our website, to better understand how you find and use our website, your journey to and from our site but also how you travel through it.
Google Analytics records data that does not identify you as an individual such as geographical location, your type of device, your type of internet browser, operating system and age group.
Disabling cookies on your internet browser will stop Google Analytics from tracking any part of your visit to any area of our website. For further information on cookies in section 4. Disabling cookies via our pop up reminder may also prevent some areas of our website to operate in the way they are intended.
2.2 Contact Forms
We do not use contact forms on this website.
2.3 Payment Details
Any purchases made on our website are processed by one of our payment portal options, depending on your choice. We offer payment by PayPal and Worldpay. PayPal and Worldpay are third party data processors as listed under 6. For your information security, we ensure that our website does not process or store your payment information. Payment is processed by PayPal following which our accounting system Kashflow is informed of your successful or unsuccessful payment.
HM Revenue & Customs is a third-party data processor as listed under 6.
Purchases made on this website are processed for production and delivery by our in-house staff. Delivery of your purchase is arranged with Interparcel, Transglobal Express, Deadline or Linked Couriers, all of which are third party data processors as listed under 6.
2.5 Email Links
We provide email links for your convenience on our website. Should you choose to contact us by using our email links, none of the data that you supply will be stored by this website. You will essentially transfer off of our website and into your own email system.
2.6 Other Websites
Our website may contain links to enable you to visit other sites of interest easily. Once you have used these links to leave our site you should note that we do not have any control of the other website. We cannot be responsible for the protection and privacy of any information which you provide whilst visiting such sites and such sites are not governed by this privacy statement. You should exercise caution and look at the privacy statement applicable to the website in question.
Data collected about your interaction with this website is not transferred to or otherwise shared with the website you are transferring to.
2.7 Other People’s data
You must not send us personal information about someone else without first getting his or her consent for it to be used and disclosed in the ways set out in this statement. This is because we will assume he or she has agreed, although we may still ask for confirmation from them. Where you do give us information about someone else, or someone else discloses a connection with you, that information may be taken into account with your other personal information.
2.8 Customer Login
Our customer login section is padded with additional security for your protection. Passwords are hashed and salted where each salt is unique each time with up to 64 characters. We do not store your card or bank information on our servers, ever.
In order to secure your login, our website supports multi-factor authentication with username and password.
A cookie is a small text file containing information that our website transfers to your computer’s hard disk or other electronic devices for record-keeping purposes and allows us to analyse our site traffic patterns.
You can disable cookies by changing settings in the preferences or options menu in your browser. You can set your browser to reject or block cookies or tell you when a website tries to put a cookie on your electronic device. You can also delete cookies that are already stored on your device. Please be aware deleting and blocking all cookies from our website may stop parts of the site from working.
To find out more about cookies, including seeing what cookies have been set and how to manage and delete them, visit www.allaboutcookies.org
If you do not wish to accept cookies from our website, please leave this site immediately and then delete and block all cookies from this site. Alternatively, you may opt out of receiving information from us by e-mail, telephone. Our number is 02071250125
4.How we store your personal information
We endeavour to take all reasonable steps to protect your personal information. However, we cannot guarantee the security of any data that you disclose online and we will not be responsible for any breach of security unless this is due to our negligence or wilful default.
Once we receive your information into our systems, your data will be stored securely in line with legal and regulatory requirements by using third party data processors as outlined under 6.
5.About this website’s server
- This website is hosted by names.co.uk
6.Our Third-Party Data Processors
We use a number of third parties to process personal data on our behalf. These third parties have been carefully selected and all of them comply with the legislation set out in section 2.
- Google Analytics is based in the U.S. and complies with the EU-US Privacy rules
Additional third-party data processors may apply to your unique circumstances, including courier services and other suppliers. Please contact us for an up to date list.
Although we do not currently undertake any marketing, on registering, we will specifically ask you if you would like to opt-in to receiving our newsletter.Enabling us to contact you in the future with offers of products and services does not prevent you from removing yourself from our distribution lists in the future.You may unsubscribe from the newsletter at any time via your online account.
We will report any unlawful data breach relevant to this website or the database of any of our third party data processors to any and all relevant persons and authorities within 72 hours of the breach, if it is apparent that personal data stored in an identifiable manner has been lost, stolen or accidentally destroyed.
10.Data Protection Officer
We do not have an ICO registered DPO. We do, however, have an Internal Data Protection lead who will handle all data protection queries:
11.Your Rights under the GDPR from May 2018
a)The right to be informed.
We meet your rights by providing you with this Privacy Statement.
b)The right of access.
You have the right to obtain confirmation that your data is being processed and access to your personal information, also known as Subject Access Rights.
c)The right of rectification.
You have the right to update us with any changes to your personal information if it is inaccurate or incomplete.
d)The right of erasure.
The right to erasure is also known as ‘the right to be forgotten’. The broad principle underpinning this right is to enable you to request the deletion or removal of personal data whether there is no compelling reason for its continued processing.
e)The right to restrict processing.
When processing is restricted, you permit us to store your personal data, but do not allow us to further process it. We can retain just enough information about you to ensure that the restriction is respected in future.
f)The right to data portability.
It allows you to obtain and reuse your personal data for your own purposes across different services. It allows you to move, copy or transfer personal data easily from one IT environment to another in a safe and secure way, without hindrance to usability.
g)The right to object.
You have the right to object to processing on legitimate interests or the performance of a task in the public interest, direct marketing and process
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